Make sure the agency (DOS/DOD/USAID etc.) The purpose of the suitability review is to determine, from the candidates total record, whether the candidate is indeed suitable to represent the United States. Candidates who do not receive a security clearance are ineligible for the fellowship. All direct hire employees, Locally Employed Staff, contractors, and Eligible Family Members who will be posted to a designated ESCAPE posts for 30 or more consecutive days are required to obtain a more comprehensive medical clearance than other posts. Please check the signature area. Post Health Unit Option: If you would like the examination at post, please contact your Foreign Service Medical Provider (RMO or MP) for guidance. Do NOT submit to Medical Clearances. All persons posted overseas or on TDY travel for 30 or more consecutive days must have a valid medical clearance before they can access a posts Health Unit and other Medical Program benefits including assistance with a medical evacuation or hospitalization. Please return to "Start Here" to click on the steps to a medical clearance that best fits your status and overseas assignment. The examiner/provider should complete the physical exam, lab, and assessment/plan portion of the exam. Two aspects of the military determine your security level: A) your military job (MOS) and B) your assignment. These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, Stories from the Field: Unexpected New Challenges Bring Rewarding Results, 7 Black Pioneers in Computer Science [Infographic], FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Overseas Screening. Inform your CDO or Agency HR of approval determinations. If that is the case a Sensitive Compartmented Information (SCI) or Special Access Programs (SAP) is required for clearance. Foreign Service Officer Candidates and EFMs of one of the 5 Foreign Affairs Agencies1, Limited Non-Career Appointees, Contractors, Civil Service, Locally Employed Staff, Personnel from Non-Foreign Service Government Agencies, and EFMs. Outside activities also get analyzed by the Department of Defense. The difference is the government studies any evidence of dual citizenship which might conflict with your duties of having a security clearance. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. Where Can I Look Up My Current Clearance? The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. This is not guaranteed. Alcohol-related incidents at work, such as reporting to the place of employment intoxicated or impaired, reflect poorly on a record. Is there a list of conditions that would automatically disqualify you from service or a medical form that is openly available? Employees of other Government agencies, contractors, fellows and Eligible Family Members (EFMs) and do not need to meet this worldwide availability requirement on their first overseas assignment. Employees and Contractors have the right to appeal any Post-Approval decision. The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. If your child has educational needs or receives SNEA, reach out to the school and other specialists working with your child for recent documentation ideally well before school staff departs for the summer break and much of the staff is not at school. The post approval process for non-Foreign Service agencies, contractors and their EFMs mirrors the approval process for Foreign Service agencies. Once employee obtains verification of ICASS medical program participation, submit the signed 3308 (for DOD) or 3308.5 (for Contractors) ICASS Verification Form along with the. Top-secret clearance takes four to eight months to complete (sometimes closer to a year depending on the applicant). Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. There are often no blood banks or limited medical supplies and medications available locally. white dog with black eye patch names; southside legend strain certified The military treats mental health very seriously so making the military, in general, is an achievement, much less gaining security clearance. Inform your CDO or Agency HR of approval determinations. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. If you are going on TDY, indicate if you are CONUS-based, any possible ESCAPE posts you may travel to, and estimated duration of your TDY. The process for completing an ESCAPE post clearance varies by your employment status and where you are going. The three levels of personnel clearance in the military are confidential, secret, and top-secret. All persons must undergo a full physical exam for their first medical clearance. Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. Dishonorable discharge from the military. You also cannot have association or sympathy for those that commit these types of crimes or organizations that advocate overthrowing the U.S. government. The government might ask more questions if: Basically any duties that might serve in the conflict of the interests of the U.S. government may disqualify you from security clearance. All I know is that FS has a pretty thorough medical clearance process. Individuals extending at an ESCAPE post have a medical clearance valid for one year from the date of issuance. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Ask . Secret Security clearance is considered the midlevel security clearance. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM) The name of the examinee (employee, contractor, LES or EFM) and DOB must also appear at the top of each page 2, 3, and 4. Seek or hold political office in a foreign country. Even if you are a US citizen, but you have family ties or other close connections to a foreign country, that could be enough to disqualify you. People who have no significant health concerns can be posted anywhere in the world and are given a Worldwide Available (Class 1) clearance. Reasonable doubt as to loyalty to the U.S. Government. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Review the list of posts submitted by the CDO or agency HR. Institutional Contractors must include a 3308.5: Institutional Contractor ICASS Verification Form. ESCAPE Posts: Afghanistan, Iraq, Yemen, Somalia, Libya, Syria, and Peshawar. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. Current or history of ocular tumors. The Department of Defense studies the same categories of your personal record as confidential clearance yet with a little more thorough analysis: The following are common security clearance disqualifications: It usually takes 1-3 months to officially receive secret clearance, like confidential status. Often children are under one parents orders for their current assignment and need to be switched to the other parent for an onward assignment. Now that you have a solid foundation of the three different security levels (confidential, secret, and top-secret), lets study the specific security clearance disqualifiers in more detail. These include conditions like depression, bipolar disorder, epilepsy, heart issues, Asperger's, and PTSD. This includes eligible family members who have reached age 21, or persons leaving the program through legal separation, divorce, or death. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. The following conditions may disqualify you for military service: a. We take the protection, release, and use of health information very seriously and follow strict privacy standards as stated in the Health Insurance Portability and Accountability Act of 1996 . If a qualified mental health professional has made a diagnosis and that diagnosis may interfere with judgment, reliability, or stability the clearance status is at risk. Page 2 must be signed and dated. Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Ask questions! The individual, parent or guardian should complete the first two pages of each form. State Department employees should start with a bid list of no more than 15 countries in alphabetical order. Obtaining security clearance is required to make sure you are eligible to access national security information. As a result, stress levels among employees may be very high. Unsigned forms will not be accepted by Medical Records. Provide a personal, legible e-mail address good for the next 90 days. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. Persons who are CONUS based doing frequent TDYs to ESCAPE post/s must complete the below documents every two years. The background investigation includes interviews with current and previous contacts, supervisors and coworkers. An additional sheet of paper may be used if more space is needed. extending at an ESCAPE post, the MCU (plus, any individual who has had a new medical condition that may affect their medical clearance at the posting they are currently at or will be posted to. You might not see how your financial history ties into serving the military yet the government considers a track record of not meeting financial obligations as irresponsible and untrustworthy. Denial of Medical Clearance. Answer (1 of 3): You will not be accepted if you fail in any of the following tests: written test (based in mental stability questions), the drug test, the vision. linked assignment for both current and linked assignment. Our Mission. The Department of Defense examines medical records for any signs of emotional, mental, or personality disorders. Individuals who already have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply documentation of the issues with status and treatment plan while abroad. The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. If you shuttle between two ESCAPE posts, especially Baghdad and Erbil, please indicate both. MED Clearances strives to review an employee, contractor or EFM initial documentation within 30 days after documents have been uploaded and indexed by MED Records. MEDICAL EXAMINATION AND CLEARANCE (CT:PER-986; 05-11-2020) . The examiner/provider should complete the physical exam and lab portion of the exam. Your CDO or agency HR will send your list to MED Clearances. One that might be a problem with some folks is having family members that have a substantial financial interest in another country or foreign-owned business. f. Incomplete/Cancellation (Class 8): Issued to an individual whose pre-employment medical evaluation is incomplete and the application has been inactive for more than 90 days. It includes illegal or unauthorized modification, manipulation, destruction, or denial of access to information on a system. - NAVPERS 1300/16_Rev11-09, Report of Suitability for Overseas Assignment, is required for overseas screening submissions. For example, unauthorized disclosure of classified information or violations that were deliberate, multiple, or due to negligence are disqualifiers. The local emergency room, for example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities, etc. Financial irresponsibility, including a history of not meeting financial obligations or an inability to satisfy debts. Many Embassy or Consulate Health Units will complete a pre-employment or pre-assignment medical clearance. 1 views . Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. Document rationale for Post Approvals and/or Disapprovals. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. Do. Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. The examiner must sign page 4. MED requires copies of any lab, radiology reports and EKG tracing when indicated on the physical form. Your email address will not be published. Pertinent sections of the Department of State Human Resources SOP A-04 state: The Foreign Service Act of 1980, as amended, 22 U.S.C.3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas and limits the number of years Foreign Service employees can spend in continuous domestic assignments. The medical clearances often take a couple of weeks, although the process can be longer depending on the situation. Such information should be provided directly to the Director of Medical Clearances in the Office of Medical Services, not to the CDO. If a person is not Worldwide Available, MED Clearances will issue a Post Specific (Class 2) with a list of approved countries or a Domestic Only (Class 5) medical clearance for those whose care is best only with a domestic assignment. If you or your EFM has a Post Specific (Class 2) clearance, we recommend you act early. MED or Employee Consultation Services (ECS) statement of support or non-support, as appropriate, should be included in all waivers based on limited medical clearances or on compassionate grounds. Confidential security clearance disqualifiers include careful examinations of the following: A periodic reinvestigation (PR) into your character and record is required every 15 years for confidential security clearance. Unsigned forms will not be accepted by Medical Records. Its obvious that if you serve the United States and access sensitive information that you should have an allegiance to the country. Parts 160 and 164. Most importantly you dont want to demonstrate deceptive or illegal financial practices such as employee theft, check fraud, tax evasion, or embezzlement. When to Start the In-Service Clearance Process. The following information will help explain the pre-employment/pre-assignment process. (CT:MED-41; 03-07-2019) DOD deployment requirements are generally stricter than DOS medical clearance guidelines. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. 3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas, and limits the number of years Foreign Service employees can spend in continuous domestic service. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. Our process is an individualized assessment based upon your medical records, including immunizations, current medical conditions, and ongoing treatment. Notify me of follow-up comments by email. Include the Medical Records coversheet. Individuals with a Domestic Only (Class 5) clearance have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Medical clearance determination by Medical Services is based on its thorough review of each fellows medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. The following information will help explain the process of completing a Separation Exam. How Long Will the In-Service Clearance Process Take? Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington D.C. The medical clearance process is designed to identify on-going medical, mental health, or special educational issues for which adequate resources may not be available at a specific post. Although qualified students who travel on educational travel orders are eligible for care abroad under the Medical Program up to their 23rd birthday (16 FAM122.2, subparagraph a(2)), their separation examination must be completed within 90 days of their 21st birthday (16 FAM 122.2, subparagraph a(1)). A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Failure to have all family members medical clearance in order may delay your travel orders. Class 7 is not valid for travel to an assignment abroad. Any medical clearance must be reviewed and possibly modified for the development of any new significant medical, mental health or educational issue. Several Military Occupational Specialties (MOS), including Fire Control Technicians and Geospatial Intelligence Imagery Analysts, require you to have some form of security clearance. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). Medical Clearances must see reports from your specialists regarding the status of your health or educational issues. Contractors and DOD Civilians should contact their sponsors human resources regarding payment. The clearance process may take longer than 30 days if this additional information is not available to make a medical clearance decision. As soon as you are selected for the Fellowship, the Department of State will request that you complete and submit an application within about two weeks. There may be no health unit at the post and next to no local medical facilities. Or Fax to 202-647-0292 (less preferred) You dont need to be a boy scout but a pattern of dishonesty or rule violations is a red flag for the DOD. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. How Long is an ESCAPE Post Clearance Valid? While he never actually served in the US Military, he has a passion for writing about military related topics. Clearly print the persons name and date of birth on each page submitted to Medical Records. Some countries have inadequate infrastructures such as a poor or negligible public health care system, poor sanitation, unreliable electricity and a lack of potable water. Provide explanations in section IIA on page 2 or on a separate sheet of paper. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. Additionally, the introduction/removal of hardware, software, or media from any information technology system without authorization is a red flag. This is an opportunity to establish or re-establish a professional relationship with your primary care provider. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. The major difference is that some areas of your record may not get scrutinized as closely as someone applying for top-secret security clearance. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. Examples of chronic conditions that must meet stricter DOD requirements to be deployed to an ESCAPE include but are not limited to; tighter control of seizures, asthma, headaches and mental health issues; injectable or refrigerated medications; cardiovascular risk factors and excessive weight (BMI >35). Financial problems that are related to gambling, alcoholism, or drug abuse also are security concerns. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM), (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). Drug involvement is comparable to having a problem with alcohol. A missing signature will delay the medical clearance review process. However, the government still needs to safeguard against possible intruders, like spies. Basically, the DOD wants to establish that you are honest and trustworthy based on previous behavior. You can begin up to one year prior to departure from your current post. d. Temporary Travel (Class 6): Issued only to an eligible family member who is not medically cleared to reside at the employees assigned post but is authorized to visit that post for a period of time not to exceed 120 days per calendar year. Insure the patients name and date of birth is at the top of each page of the exam form. Your personal record is scrutinized more than confidential clearance yet not as thoroughly as top-secret clearance. While a candidate may effectively manage a chronic health condition or limitation within the United States or in specific areas outside of the U.S., the Office of Medical Services might well determine that the same individual is not eligible for a worldwide (Class One) medical clearance. Examples include, but are not limited to, the need to spend time with otherwise healthy children; to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Travel orders are not required to start the process. These individuals must receive a Worldwide Available (Class 1 Clearance) based on their pre-employment medical exam. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid to travel to localities where medical care is inadequate to meet their needs. Most of the connections that will raise the eyebrows of government officials are straightforward. Who Should Use a Medical Clearance Update Form? - All BOL status submissions must be reported as either "Suitable" or . The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. If you have questions, please send us an email at FAITFellowship@twc.edu. In addition, individuals changing sponsoring agencies, deploying to an ESCAPE post, separating from the Federal Government, or becoming a REA/WAE employee are treated as new employees and will need to complete a full pre-employment or pre-assignment exam. A medical diagnosis of drug abuse or dependence is problematic for security clearance. Your CDO or agency HR will send your list to MED Clearances. Provide a personal, legible e-mail address good for the next 90 days. Please be sure that the name, DOB, and email address are all printed clearly. Provide a current phone number and valid mailing address that can be used even if you are between posts on home leave or personal travel. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. Fellows will receive decisions on their medical clearances from the State Department. MED encourages you to have your exam at your future medical providers office to establish a medical relationship with a provider at your retirement home. Via email in a PDF format to MEDMR@state.gov (preferred) Via email in a PDF format to MEDMR@state.gov (preferred) The process may take significantly longer than 30 days if additional information is needed to make a medical clearance decision. Cookie Notice While an individual may have Worldwide Availability under DOS guidelines, that same individual may not be approved for an ESCAPE post under DOD deployment requirements. This will be determined by either a current diagnosis or . After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. A top-secret security clearance is the highest level granted to members of the military. All blanks need to be filled in. Any applicants with immediate family members or a person to whom the individual has close ties of affection or obligation AND is a resident or present in a foreign country might serve as a national security threat. Many waiver requests are based on confidential medical or mental health information regarding the requesting employee and/or members of the employees family. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. While the questions are personal they are basically just making sure you dont show signs of sexual behavior that is criminal in nature. For further questions or information, please contact MEDClearances@state.gov. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Have a question about medical clearances? Review posts with the clinicians in Clearances. Individuals assigned to an ESCAPE post has a medical clearance valid for one year. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. Contract employees should refer to their contracting managers in order to determine if they are participants in ICASS for medical care. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Rob V. is the founder of OperationMilitaryKids.org. DOD Contractors must include a 3308: DOD ICASS Verification Form. So before you apply to the program, you should be aware of the clearances that you must be able to obtain and maintain to stay in the program. All individuals going to these posts must meet strict medical standards. Since youll be serving overseas as a Foreign Service Specialist after successfully completing the FAIT Fellowship program, youll need to be able to obtain and maintain a worldwide (Class One) medical clearance.